Frequently Asked Questions

AGE RESTRICTIONS - Are there any age restrictions to get into the exhibit hall?
No one under the age of 18 is allowed in the exhibit hall at any time.

AIRPORT & TRANSPORTATION - What is the closest airport to the convention center and what transportation is available?
Las Vegas International Airport is the closest airport to the Paris Hotel. Passengers in need of ground transportation have a wide selection of affordable options to choose from. Please visit the Las Vegas International Airport website for more details at www.mccarran.com 

ATTENDEE LIST - How can I obtain a pre-and post show attendee list?
Each paid in full exhibiting company will receive the AWMA Pre Show Attendee List when pre-registration ends - approximately four weeks before the show. The Post Show Attendee List will be emailed to all 2015 Exhibitors approximately two weeks after the show.  Please note that the main contact on your exhibit space application will receive this data automatically via email.

ATTENDEE PROMOTIONS - How can I promote my participation at the show to my prospects?
Several exhibitor marketing opportunities are available.  Product Showcase shelves are available in the registration area.  Advertising programs are available with Convenience Distribution™ magazine.  Additional information and order forms will be included with the exhibitor manual.

BADGES (exhibitors) – How can I register our booth personnel? How many badges is our company eligible for and what do they give us access to?
Exhibitor Registration will open in September.  Exhibitors receive 4 complimentary registrations per 10' x 10' of exhibit space.

BUDGET - How do I work with a tight budget?

• Always order your services before the discount deadlines.
• Consolidate your freight and shrink wrap it to avoid additional material handling charges.
• For large groups use shuttle transportation rather than individual taxi service.
• Always bring back up supplies so you don’t have to rent them for a premium at the show.
• Some items are cheaper to bring on your own rather than renting them over and over again at every show. (i.e. power strips, extension cords, fake plants, trash can etc.)
• Consider the costs of rental displays, carpet and booth furnishing versus shipping and material handling charges for your own display.
• Meet your freight target times (if applicable), and instruct your drivers to check in at the marshaling yard before the deadline time noted in the service manual to avoid additional surcharges.
• For larger booths - ship hanging signs and carpet in advance to allow for straight-time installation when possible.

CONFERENCE SCHEDULE - Where can I find a schedule of events?
The conference schedule is available on the AWMA Conference Website. 

CONTACTS - Who are my key contacts as an exhibitor?
A list of Key Contacts is available on the AWMA exhibitor website.

COSTS - What other costs can I expect in addition to my booth space?

Most Exhibitors will incur/need:

Material Handling/Drayage charges
Shipping charges
Booth furniture (i.e. draped tables, chairs, etc)

If applicable:

Airfare
Hotel
Meals
Electric/Phone/internet connection         

Prices are available in the online exhibitor manual.

DEADLINES – What deadlines do I need to keep in mind as an exhibitor?
Deadlines are in the online exhibitor manual.

DEMOGRAPHICS – What is the expected demographic breakdown of attendees?
Demographics can be found in the AWMA 2015 Exhibitor Prospectus.  If you have any questions concerning demographics please contact Joel Brown.

DRESS CODE - What is the dress code for booth personnel?
Business professional is always welcome, but khakis and company logo polo-shirts are acceptable.

EXHIBITOR LIST - Who is exhibiting this year?

A current list of exhibitors can be found on the AWMA Exhibitor website.  Visit our website to see a current list of exhibitors and an interactive floor plan.

EXHIBITOR MANUAL – When will I receive my exhibitor manual?
The exhibitor manual will be available online in November.

EXPOSITION SCHEDULE – What are this year’s move-in, move-out and expo hours?

HOTEL RESERVATIONS - How can I make hotel reservations? What are the cut-off dates and what are the room rates?
AWMA has a block of rooms at the Paris Hotel Las Vegas - the 2015 AWMA Marketplace & Solutions Expo headquarters hotel. All educational sessions, breakfasts, Wednesday evening reception, the Expo, and industry lunches will be held at the Paris Hotel Las Vegas. The AWMA special group hotel rate is $169 per night. Hotel cut-off date for the group rate is February 2, 2015. 

The Paris Hotel
3655 Las Vegas Boulevard South
Las Vegas, NV 89109
Reservations: (877) 603-4389
Online Reservation Website:  https://resweb.passkey.com/go/SPAWM5  

REGISTRATION (CONFERENCE) - How do I register for the conference portion of the event; what does it include; and what qualifications are necessary?
Conference Registration will open in September 2014.  Exhibitors receive 4 complimentary registrations per 10' x 10' of exhibit space.  

SHUTTLE BUSSES - Is there shuttle bus service available from my hotel to the convention center?
No shuttle bus service will be available.

SPONSORSHIPS – What type of sponsorships are available?
For sponsor information, please contact Joel Brown at 703-208-3358, ext. 649 or email joelb@awmanet.org.